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WeForest commits to respecting the privacy of our contacts and protecting their personal data. In compliance with the EU General Data Protection Regulation (GDPR), this policy sets out how the personal data you provide to us, and the system information we collect from you will be processed. Please read the following carefully to understand our practices related to your personal data.

1. Personal Information we may collect from you and why

“Personal Information” is information that identifies you as an individual or relates to an identifiable person.

We collect Personal Information and keep it up to date for:

  • Fundraising purposes – to raise funds to support our organisation;
  • Communication and advocacy purposes - to raise awareness about our work and wider reforestation and environmental issues;
  • Recruitment and Human Resources purposes.

WeForest collects Personal Information that you provide, such as your name, organisation name (if applicable), email address, phone number, and in some instances postal address. For fundraising purposes, we will also collect bank or billing information.

By submitting Personal Information relating to other people, you confirm that you have the authority to do so and that they consent with the use of their Personal Information in accordance with this Data Privacy Policy.

2. How we collect personal information

Personal Information is collected when you

  • Subscribe to our newsletter;
  • Donate or sponsor us, either directly, or through third party donation partners;
  • Contact us by email, phone or when you complete the contact form on our website;
  • Meet us face to face; and
  • Respond to a job posting through email, LinkedIn or recruitment agencies.

3. How we process and store Personal Information

WeForest is committed to protecting your Personal Information, we collect only the Personal Information needed to interact with you or that we are required to collect by law and we take all the relevant protection measures.

We keep all Personal Information related to a financial transaction, securely saved in our accounting and contact database, for as long as we have an active relationship and thereafter, for as long as we are legally held to keep this information for auditing purposes. Fundraising and sponsorship contacts that have not materialised and no longer active will be kept for one year for follow-up. Contacts wishing to receive our newsletter are asked to opt in and will remain in our database until they opt out, and professional networking contacts for our advocacy work will be kept in our database for two years after the last active contact.

Personal Information collected in the context of recruitment will be kept on our internal network drive for one year for follow-up.

When you connect with us on social networks, we do not collect any of your Personal Information through these networks as we use these networks solely for sharing information and communication material.

4. System information we may collect from you and how we use it

WeForest may collect information about your computer or device, including your IP address, operating system and browser type, for system administration as statistical data. This statistical data helps us to enhance your browsing experience, understand browsing actions and patterns (on our website exclusively), and analyse online campaigns’ effectiveness.

Directly, and through Google Analytics, WeForest uses cookies, and other, similar, technologies to collect system information. A cookie is a small file placed on your computer's hard drive, which helps identifying your computer as you view different pages on our website.

Our website also uses the AdamSP plug-in that allows you to share our blog posts and articles on social media. The plug-in may collect system information but does not use third-party scripts.

5. How you can control and restrict the use of your system information

Set your web browser to inform you when cookies are being set before a cookie is stored, and refuse any request to set cookies from WeForest (for past activity, erase all WeForest cookies from your hard drive). Please note, however, that if you choose to reject or erase cookies, your ability to navigate our website may be limited.

You can learn about Google’s privacy policies by going to the following Google link, and you can opt out of Google Analytics by downloading the Google Analytics opt-out browser add-on, available here).

6. Third party disclaimer

We are only responsible for the Personal Information we collect.  We do not transfer data to third parties.

This Privacy Policy does not address, and we cannot be held liable, for the data protection practices of any third parties, including social networks, third parties operating our tools and website, or third parties to which the website links.

7. Questions and Data Subject Access Requests

WeForest may, from time to time, adapt this policy.  If important modifications are brought to this policy or to the way in which we process your Personal Information, we will clearly indicate this on our website or by electronic mail to allow you to examine said modifications.

Should you have any questions about this policy or about the Personal Information we hold about you, or if would like to modify the Personal Information you have previously provided us, please email dataprivacy@weforest.org.

This policy was last updated on the 3rd of June 2018.